If you are a venue manager, you should consider using an event scheduling software online or an event management website. Managing a venue and accommodating event reservations may be taxing if you don’t have a clear-cut system put in place.
Through the software, you will be able to work with your staff members from one place and focus on the actual needs of your clients. By automating various processes related to client bookings, you can focus on what truly matters for client satisfaction instead of drowning yourself in paperwork and admin processes.
Here are three features of this type of software that you may want to consider:
- Facility reservations
If you are managing a venue with several facilities, an event scheduling software online may allow your clients to book reservations through your website. They will easily see if the facility they want to reserve is still available. If not, they may schedule their events at an alternate time or ask for a substitute room. This is very convenient for your staff since you do not have to continually answer enquiries related to the availability of your facilities. You may simply establish it within your client base that you have a booking website and that they will find all key information there.
- Table and chairs management
For special events or venues, an event scheduling software online may also handle table management. Through the software, your client can set the total number of tables and chairs that they need for their events. If you are managing a wedding venue, for example, it is important that you know the exact number of guests that are coming for you to coordinate with the floor management and catering team. Knowing the exact number of tables and chairs will also allow you to prepare the venue in advance.
- Catering and special requests from attendees
Last but not the least, an event scheduling software online may also be integrated with a special requests tab on your booking website. If your client has special requests in terms of food and beverage catering, they may simply choose from a menu. If there are any guests with food limitations such as if they are allergic or if they’re following a specific religion, your client can easily note this down as well. Additionally, they may log formal requests such as for decorations, microphones, and LCD projectors through the software.
If you would like to know about other event management solutions, you may also want to read on the event registration software.